Privacy Policy
Last updated: July 7, 2026Who We Are
Ultraflote, Inc. is the business responsible for the collection and use of personal information described in this Privacy Policy.
Data Controller: Ultraflote, Inc.
Email: info@ultraflote.com
Address: 333 N Sam Houston Pkwy E Ste 230, Houston, TX 77060
What Data We Collect
We collect the following categories of personal information through our website:
Information you submit through our forms: name, email address, phone number, and project details you provide when you request a quote or contact us.
Cookie consent preferences: your choices about cookies and similar technologies, including the time and date of your choices and the preference status associated with your browser or device.
Device and connection information: IP address and browser information that our systems need to deliver the website and help maintain its security and reliability.
Analytics data (with your consent): information about how visitors use our website collected through analytics technologies, which may include pseudonymous identifiers and information about pages viewed and interactions.
Sources of personal information:
We collect personal information directly from you when you submit a quote request or contact form.
We collect certain information automatically when you use the website (such as IP address and browser information).
We collect analytics information through cookies or similar technologies only when you choose to allow analytics.
Whether you must provide personal information:
Providing form information is optional, but if you do not provide it, we may not be able to respond to your inquiry or provide a quote. Device and connection information is required to operate and protect the website.
How We Use Your Data
We use personal information for the following purposes, and we rely on the following legal bases for each purpose:
To respond to quote requests and inquiries and communicate with you about your request (legal basis: contract).
To support engineering, fabrication, and installation projects and related communications where your inquiry leads to services (legal basis: contract).
To protect our website and business from security threats, abuse, and fraud, and to maintain the integrity and availability of our systems (legal basis: legitimate interest).
To understand website performance and improve the website using analytics technologies (legal basis: consent). Where analytics is enabled, you can withdraw your consent at any time by changing your cookie preferences.
Who We Share Your Data With
We share personal information only as needed to operate our website and provide our services.
Analytics provider: adscale.de
We use this provider to support website analytics. When you allow analytics, certain information about your device and interactions with the website may be processed through this service in accordance with the provider’s privacy practices.
Consent management (processed internally): We use our own consent management system (Trustwards) to record and manage your cookie preferences. This data is processed internally and not shared with third parties.
International Data Transfers
Our primary operations are in the United States. Based on the providers detected on our website, adscale.de is associated with a .de domain and may involve processing outside the United States depending on how the service is configured and where its infrastructure and personnel are located.
When personal information is transferred across borders, we take steps designed to ensure appropriate safeguards are in place for the transfer, such as contractual protections. If you would like more information about where your personal information is processed in connection with adscale.de, please contact us at info@ultraflote.com.
Our consent management system (Trustwards) is based in Spain (EU), so consent data is not transferred internationally.
How Long We Keep Your Data
Quote requests, contact form submissions, and project-related business records are retained only as long as necessary to respond to inquiries, fulfill engineering and installation projects, and meet applicable recordkeeping requirements.
Cookie consent records: 10 years (to demonstrate compliance and address potential claims within legal limitation periods).
Security logs and technical records: 12 months.
Analytics data: until consent is withdrawn or according to the analytics tool retention settings.
Your Rights
If you are a California consumer, you have the following rights under the CCPA/CPRA, subject to certain exceptions:
Right to know: you can request information about the personal information we collect about you, including the categories of personal information, the sources, the purposes for collecting it, and the categories of third parties we disclose it to.
Right to delete: you can request that we delete personal information we collected from you, subject to exceptions (for example, where we need the information to provide services you requested, to help protect security, or to comply with legal obligations).
Right to correct: you can request that we correct inaccurate personal information we maintain about you.
Right to opt-out of sale or sharing: you can opt out of the sale or sharing of personal information for cross-context behavioral advertising through a “Do Not Sell or Share My Personal Information” request. We state below that we do not sell personal information and do not share personal information for cross-context behavioral advertising, but you may still submit an opt-out request.
Right to limit the use and disclosure of sensitive personal information: you can request limits on the use and disclosure of sensitive personal information in certain circumstances. We do not request special categories of data through our website forms, and we do not use sensitive personal information for purposes that would require offering a limitation right beyond what the law provides, but you may contact us to exercise this right if you believe it applies.
Right to non-discrimination: we will not discriminate against you for exercising your privacy rights.
How to exercise your rights: Please email info@ultraflote.com with your request. We will take steps to verify your identity before fulfilling certain requests. Under the CCPA/CPRA, we generally respond within 45 days, and we may extend this period by an additional 45 days when reasonably necessary with notice to you.
Automated Decision-Making
We do not use automated decision-making or profiling that produces legal effects or similarly significantly affects you.
Children's Privacy
Our services are not directed at children under 16 years of age. We do not knowingly collect personal data from children. If you believe we have collected data from a child, please contact us immediately.
Data Security
We implement appropriate technical and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, or destruction. No method of transmission over the Internet or method of electronic storage is 100% secure, so we cannot guarantee absolute security.
Data Breach Notification
If we become aware of a personal data breach that poses a high risk to your rights and freedoms, we will notify you without undue delay. Our notice will describe, as appropriate, the nature of the incident, the likely consequences, and the measures taken or proposed to address it. We maintain procedures designed to detect, report, and investigate security incidents. If you suspect a security issue, please contact us at info@ultraflote.com.
How to Lodge a Complaint
We encourage you to contact us first so we can try to resolve your concern.
California consumers may also submit a complaint to the California Privacy Protection Agency (CPPA) at https://cppa.ca.gov/ or to the California Attorney General.
If you are located outside California, you may have the right to lodge a complaint with the competent authority in your jurisdiction.
Updates to This Policy
We review and update this Privacy Policy periodically. The “Last updated” date at the top of this policy indicates when changes were last made. If we make significant changes, we will provide notice by posting an updated policy on this page and, where appropriate, by additional notice such as email. Changes take effect from the date indicated at the top of this policy. Where our processing relies on consent, we will request new consent when required.
Contact Us
Email: info@ultraflote.com
Address: 333 N Sam Houston Pkwy E Ste 230, Houston, TX 77060
Data Controller: Ultraflote, Inc.
California Privacy Rights (CCPA/CPRA)
This section applies to California consumers and describes our practices for the 12 months preceding the date of this Privacy Policy.
Notice at Collection: Categories of personal information we collect
Identifiers: such as name, email address, phone number, IP address, and online identifiers associated with cookie preferences and, if you allow analytics, pseudonymous identifiers used for analytics.
Internet or other electronic network activity information: such as information about how visitors interact with our website when analytics is enabled.
Business/commercial purposes for collecting personal information
To respond to quote requests and inquiries and communicate with you about products and services you request.
To support engineering, fabrication, and installation projects and related communications where your inquiry leads to services.
To operate, maintain, and help secure our website and systems.
To measure and improve website performance using analytics when you choose to allow analytics.
Sale and sharing of personal information
We do not sell personal information.
We do not share personal information for cross-context behavioral advertising.
Your CCPA/CPRA rights and how to submit requests
You may request to know, delete, or correct your personal information by contacting us at info@ultraflote.com. You may also submit a “Do Not Sell or Share My Personal Information” request through the same contact method.
Verification
To protect your information, we will take steps to verify your identity before fulfilling certain requests. Verification may include matching information you provide with information we maintain (for example, confirming details related to a prior inquiry). If we cannot verify your identity, we may deny the request or ask for additional information.
Authorized agents
You may use an authorized agent to submit a request on your behalf. We may require proof that the agent is authorized and may also require you to verify your identity directly with us.
Response timing
We generally respond within 45 days. If we need more time, we may extend the response period by an additional 45 days and will notify you of the reason for the extension.
Non-discrimination
We do not discriminate against you for exercising your CCPA/CPRA rights.
Global Privacy Control (GPC)
We honor Global Privacy Control (GPC) signals as valid opt-out requests for the sale or sharing of personal information, where applicable.